Faqs Help is at hand!

We'd be happy to answer any questions you have about business shipments. Below are the questions we get asked the most – your answer might be in there. If you're still unsure, you can get in touch with our contact center.

Sending

What are the maximum size and weight for my business shipment?

This depends on whether you're sending parcels or pallets. View the detailed information about dimensions and weight here.

How can I best package my shipment?

We'd be happy to help you with our handy packaging tips. Top tip: Use packaging with matching dimensions, fill any empty space with packaging material, and use double-wall cardboard for your valuable shipments.

How do I create an account on my.dhlparcel.nl?

With a DHL Parcel business account number, you can access our all-in-one online shipping service. You will receive an activation link via e-mail. You can log in with your e-mail address, set your own password, and send shipments immediately. Not a customer yet?

Check out how you can become one.

Which browser should I use to access My DHL Parcel?

It’s best to use the most recent version of your Internet browser. My DHL Parcel works best in Google Chrome, Safari, and Firefox.

Go to My DHL Parcel

Track and trace says that I need to contact DHL. Why?

This usually happens when our information is not complete, which means we can't deliver the shipment. It may be that the address is incorrect or that we need additional information in order to deliver the shipment properly. We can quickly solve this problem for you. Please contact our customer service department. Please note: if you’re not the sender of the shipment, please ask the sender to contact us.

Contact details for customer service department

What is the weight by volume? And how do I calculate that?

Your shipment will be weighed in two ways: the actual weight and the volume weight. The higher of the two will be considered the weight of your shipment. The weight by volume is calculated based on the dimensions of your shipment (L x W x H in cm / 4,000).

I can't download my labels from My DHL Parcel. What can I do?

My DHL Parcel uses animations, but these are blocked by pop-up blockers. To download labels, you must set your browser to allow pop-ups. You can adjust this setting in your browser's privacy settings. In Google Chrome, you can go to “Settings,” “Content settings,” and then “Pop-ups.” 

If this doesn't solve the problem, feel free to contact our customer service department.

To customer service department

How can I import shipments and addresses into My DHL Parcel?

With the Excel files below, you can easily import a large number of addresses or shipments into My DHL Parcel. Download the files, enter your data, and follow the instructions in the manual.

Import shipments
Import addresses

If you still have questions, ask one of our experts.

What is an Agreed Place?

Agreed Place means consumers can give their permission for the DHL courier to leave a parcel at a specific location around their home. Customers can select this service online after we have sorted your shipment. It’s up to customers to decide whether they wish to use the service, and they are the ones who choose the safe, sheltered location around their home.

Why an Agreed Place?

Because lots of recipients want it – it's that simple! Increasingly, our couriers find notes asking them to leave the parcel somewhere. And research (including a pilot in the Netherlands) shows that the option is a huge boost to customer satisfaction. In fact, recipients rate this service higher than all our other delivery options. That’s why we’ve turned it into an official, formal process. This means senders, couriers and recipients know exactly what they can and can’t expect from the service.

How does the Agreed Place service work?

Once your parcel has been handed over to us, your customers can amend the delivery arrangements on the DHL track and trace page. They enter their shipment number and postal code, and in ‘make other arrangements’, they select ‘a safe place around the home’. They then enter their email address and indicate where they would like the courier to leave the parcel. This needs to be a safe, sheltered spot around the property. Recipients are therefore not allowed to select another address.

We keep your customer updated on the delivery status by email. Your customer can also use track and trace to see whether and when we delivered the parcel at the Agreed Place. This delivery option is of course also available in the My DHL app.

If your parcel needs to be delivered with a delivery receipt (signature or PIN code) or age check, customers will not be shown the Agreed Place option. If the parcel is on its way to a DHL ServicePoint, customers will no longer be able to amend the delivery appointment.

How safe is delivery to Agreed Place?

With help from you and recipients, we will keep this delivery option reliable:

  • As a sender, you always have the option of not allowing the Agreed Spot service. We advise against offering Agreed Place option for suspicious or fraud-sensitive purchases, such as items purchased on credit or using Afterpay, or high-value items. In such cases, when arranging the parcel delivery, please select the option ‘Not in Agreed Place’. Alternatively, you can request a signature on delivery. Customers will then be unable to select Agreed Place. For more advice and information on the various options, please get in touch with your DHL contact.
  • We tell your customers never to share their shipment number or postal code with anyone else. This reduces the risk of fraud.
  • Although it’s your customers who decide what they consider to be a safe place, DHL couriers also assess the location. If they don’t believe it’s safe enough, we won’t leave the parcel there. The courier gives a reason, which is displayed for you and your customer on track and trace.
  • Your customers decide which parcels they use the Agreed Place for. We recommend not arranging for high-value items to be left unattended outside their home.
  • A courier will first ring the doorbell and try to hand over the parcel. If no one answers, he/she will check the Agreed Place and place the parcel there. We emphasise to our couriers that they must only leave the parcel if the place is sheltered and not visible from the street.
  • As soon as DHL has reason to exclude specific postal code areas, then we will not offer the Agreed Place service.

What if your customer can’t find his/her parcel at the Agreed Place?

When your customer contacts you, we recommend checking the following:

  • Ask your customer to check the delivery status on track and trace. Maybe the courier hasn’t been along yet, or the parcel has been delayed.
  • Track and trace lets you see the status of the Agreed Place delivery. If the courier decided not to leave the parcel there, the reason for doing so will be in the details section.
  • If track and trace shows that the parcel couldn’t be delivered, the customer should have received a card in his/her mailbox with details of the next delivery attempt and/or an e-mail from DHL explaining the next step in the delivery process. Ask about this when you speak to the customer.
  • If track and trace is showing that the parcel has been left in the Agreed Place but your customer says there isn’t a parcel there, please get in touch with the DHL customer service department. We log every delivery (including a photo) and can conduct further investigations into the delivery status.

Who is liable once DHL has left the parcel in the Agreed Place?

  • DHL is liable until the moment the parcel is left in the Agreed Place. We log every delivery, and our customer service department has access to all logging details.
  • Just like when we deliver your parcel in person at the door, the customer is liable for damage to, loss of, or theft of your parcel after DHL has left it in the Agreed Place.
  • Each time a customer opts for the Agreed Place service, we point out the rules of the game, tips and General Terms and Conditions. When customers change a delivery option, they first have to agree to these terms and conditions.
  • There is an additional condition in our contracts with senders – view our additional terms and conditions here.

Receiving

How long will my parcel take to reach its destination?

Delivery time depends on the destination. You parcel will be delivered the next day within the Benelux. For other European countries, you can view the complete list of delivery times here.

Delivery time Europe

Do I have to pay import duties on the items I buy?

You pay import duties when you have ordered goods from a country outside the European Union. These costs are charged by the customs authorities. 

Import duties are almost never included in the price you pay for goods you buy online. In order to be able to deliver the goods to you as quickly as possible, we pay the import duties due to customs. As soon as you have paid the full amount to us, we will deliver the goods to you.

Can I track my shipment even if I don't have a shipment number?

Unfortunately, that is not possible. We recommend that you always write down the shipping number. This is a unique number that is linked to your shipment. If you have not received this, please contact the sender.